College Registrar’s office

1. General information about the unit :

Name of the administrative unit : Campus Registry

Reporting Office / Directorate : Principals Office

2. Mandate and Functions

Mandate of the unit :
The Office of the Campus Registrar is mandated to :
– Recruit and admit candidates into Diploma, Degree, and Postgraduate programmes at the University of Rwanda – College of Education.
– Register all admitted students in these programmes efficiently and accurately.
– Support the College’s core mission of training qualified teachers.
– Deliver high-quality services to students, schools, administrators, alumni, and the wider community.

Through these responsibilities, the Office plays a central role in ensuring effective academic administration and advancing the College’s educational mission.

Key functions / responsibilities :
– Implementing and enforcing academic
regulations to ensure compliance with University policies.
– Preparing and coordinating the Academic Calendar to guide teaching, learning, and assessment activities.
– Managing admissions, registration, assessment, and graduation processes for all students across the College campuses in Remera, Nyagatare, and Rukara.
– Participating in governance and quality-assurance structures, including Academic Council, Academic Quality Committee, and College Council meetings.
– Maintaining and safeguarding student records and files to ensure accuracy and confidentiality.
– Coordinating key academic administrative activities, including :
– Preparation of teaching and learning timetables
Scheduling final examination timetables
– Preparing lists of graduating students and their academic classifications
– Preparing and issuing academic transcripts
– Organizing the distribution of certificates, diplomas, and Degrees

Overall, the College Registry :

Ensures the efficient coordination of academic administration and student record management across all campuses.
– Ensure the implementation of the Academic Regulations
– Establish the Academic Calendar
– Manage the procedures and processes for the admission, registrations, assessment and graduation of all College of Education’s students for all Campuses : Remera, Nyagatare and Rukara.
– Participate in the academic council meetings, academic quality committee, College Council meetings, etc.
– Keeping students’ files
– Organisation of different activities such as : preparing Learning/Teaching Timetables, scheduling of final exam timetables, distribution of certificates/Diplomas/Degrees, the preparation of the list of graduating students and their academic grades, preparation and distribution of academic transcripts to graduates.

3. Leadership and staffing

Head of Unit
Full name : RUZIGANA M. Fabian

Official title : Campus Registrar

Official email address : registrar.ce@ur.ac.rw
Telephone number : 0788547174
Other staff

Name : HAFASHIMANA Jean de Dieu
Position, recent portrait quality photo. : Academic Programme, Examination and Timetabling Officer

Official email address :
Telephone number : 0788666135
Key responsibilities : Establish the Academic Calendar, , preparing Learning/Teaching Timetables, scheduling of final exam timetables

Name : NYIRANGENDAHIMANA Agnes

Position. : Transcripts, Certificates and Graduation Officer

Official email address :
Telephone number : 0788644817
Key responsibilities : distribution of certificates/Diplomas/Degrees, the preparation of the graduation list and academic grades, preparation and distribution of academic transcripts to graduates.

Name : UWICYEZA Josiane

Position. : Registration and Academic Records Officer

Official email address : j.uwicyeza@ur.ac.rw
Telephone number : 0788546697
Key responsibilities : to recruit candidates for Diplomas, Degrees and register those admitted in Diplomas, Degrees and Postgraduate programmes at University of Rwanda – College of Education, Support Undergraduate students in their applications and registration,

Official unit email address : registrar.ce@ur.ac.rw

For application, admission and support use this link : http://www.admissions.ur.ac.rw/